Executive Assistant to CPMO

Categories: Office Support Jobs
Location: Paarden Island Western Cape
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Published date: October 6, 2021 Modified date: October 6, 2021

Description

This role will perform a variety of responsible, confidential, administrative and secretarial duties for the Chief Product and Marketing Officer (and the wider Exco team) to ensure its efficient operation. This is a great role, for a dynamic and committed individual looking for their next opportunity in a great role with a diverse breadth of opportunity.

Essential Duties and Responsibilities:

Executive Assistant Function

Manage a calendar of activities for key internal and external meetings
Research, data analysis, and management reporting
Attend key meetings to ensure tasks are being met and to ensure project feedback
Assist with collation of the monthly newsletter to the business
Prepare correspondence, presentations and reports to an exceptional standard with attention to accuracy and detail
Act as the “confidential books” by maintaining confidentiality of conversations and content
Maintain the Chief Product and Marketing Officer’s diary by scheduling appointments and ensuring meeting rooms are booked
Liaise with Exco members
Support inbound / outbound client communication
Collate invoices and other documents received from the business for approval and signature
Anticipate and prepare material needed by the Chief Product and Marketing Officer for pitches, presentations, conferences, internal / external meetings etc.
Ensure that refreshments are booked for meetings where applicable
Make travel and accommodation arrangements for the Chief Product and Marketing Officer and broader Exco team
Organise conferences, team building and social functions for the Membership team
Collaboration and teamwork:

Support and collaborate with the various departments across the business
Communicate relevant information to individuals/ team through various communication mediums
Minimum requirements

Experience

5 years -Administration – Attention to detail
Executive Administration
Education

School Matric
Tertiary Tertiary Diploma in Retail Management – Advantageous
MS Office – Strong in all
Skills

Computer literacy – Advanced – Ability to quickly learn to use new systems and operate all windows standard applications
Excel – Advanced – Excel formulas
Communication, writing and speaking – Advanced – Polite, clear, succinct
Reporting and administration – Advanced – High level of detail
Traits

Results Focussed
Proactively Cooperative
Able to Deal with pressure
Well-presented with a high service ethic
Patient
Able to contribute, and influence
Ability to show personal integrity, business ethics and values
Ability to show initiative
Attentive to detail
Physical Requirements

Valid RSA ID Document;
Able to safely and successfully perform the essential job functions including meeting qualitative and/or quantitative productivity standards
Able to maintain regular, consistent and punctual attendance
High energy levels and focus
Maintain compliance with all company policies and procedures.

APPLY : rayleen@joblinkplacement.co.za

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