Logistics Clerk

Categories: Admin & Call Center Jobs
Location: Kloof Durban KwaZulu-Natal
Viewed: 158
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R12,500.00
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Published date: January 26, 2021 Modified date: January 26, 2021

Description

Duties:
Stock Room

Maintaining stock room, keeping it clean & tidy
Keeping an updated stock record at all times, including brochures
Keeping an updated stock record for stock held at factory at all times
Ensuring there is enough bubble wrap, craft board and packing tape. When stock is low, advise the accounts department to order more
2

Samples
Ensuring samples are in the board room
Tracking of samples at all times
Samples to be signed in and signed out at all times
3

Dispatch dates
Follow up on dispatch dates, once the orders have been placed in the system and received from our operations department, includes sample orders
Update order board with dispatch dates
Contact the client if we can't meet their dispatch date

4 State of play to be sent to customer on a weekly basis, change or no change
5
Dispatch

Liaise with suppliers that orders are ready to be dispatched
Ensure the different order components are dispatched in time to complete the order.
Ensure that there are no damages to any components when they reach the factory, if there are, making sure replacements are ordered
Prepare box labels and email to suppliers
Prepare collection advices and emailing the courier guy and supplier and delivery notes.
Tracking that show samples arrive and get collected on time
Creating a loading or packing layout for a pallet or container and emailing the supplier

6

POD's or collection advices
Email POD's and collection advices to sales department
Attach the POD & collection advise to the orders
7

Local transport quotes

Local & throughout South Africa quotes and consolidation quotes done online - Courier guy
Adding a mark-up to the quote to charge customers
Either emailing quotes the consolidation cost table to add to the quote, or I add it to the completed quote and advise the quotes department it has been done
Doing a separate quote for transport and emailing the client directly
8
International transport quotes

Requesting Air freight quotes from freight company
Sea freight and Road freight costs done on a template
Adding a mark-up to the quote to charge customers
Either emailing quotes the consolidation cost table to add to the quote, or I add it to the completed quote and advise the quotes department it has been done
Doing a separate quote for transport and emailing the client directly
Work out various units being packed into a container
Liaising with the freight companies and booking containers



9
Inspections - Arranging inspections to be done for international customers

10
Packaging of samples

Wrapping samples for Trade Shows and sales reps travels
Putting samples together for Trade shows as instructed by Anthony or Nick. Quotes may be asked to order new samples for the trade shows
Arranging for a crate/s to be built for the samples going overseas
Arranging for the freight company to collect the crate/s
Unpacking of the crate and samples put back in the stock room

11

Carnet - arranging and completing the carnet application for trade show samples

12
Export Docs
-Ensure that all export documents, SAD500, Customs release, Cargo dues, Air Waybill, Bill of lading and POD are received and emailed to accounts
Arranging a EUR1, SADC, commercial invoice & packing list for customers

13
Commercial invoice and packing list to be prepared for all international orders and trade shows
14

Photo shoots

Contact the photographer to arrange a photo shoot
Arranging samples for photo shoot.
Prepare board room for photo shoot
Using the photos for our clients and updating our brochure for clients and trade shows




15
Order Board to be updated at the end of each day with all orders in the system and pending orders

16

Courier account
Reconciliation of courier account
Dealing with courier queries

17
Keep an updated HS Code list ,

18
Keep an updated product dimensions list and number of units that fit in a 20ft & 40ft container

19
Keep an updated file of quotes and export documents needed per country

20
Product knowledge
Knowing which product is which and various components to finalise the product

21
Photos from the factory
Get photo of all completed orders and save them to the server

22 Traffic reports to be updates at all times

21 Running daily backup on pc

22 Backup for quotes position

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