Board Secretary and Personal Assistant

Categories: Assistant & PA Jobs
Location: Cape Town Western Cape
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Published date: September 21, 2021

Description

Board Secretary and Personal Assistant to Chairperson

One of our clients based in the CBD, is looking to appoint a progressive, service-oriented and results-driven individual to effectively provide innovative, cost-effective and value-added secretarial and administration services as a Board Secretary and PA to the Chairperson of the board

The person will be responsible for the maintenance of the esteem of, the enhancement of the status of, and the improvement of the standard of training of and functions performed by sheriffs, in a manner that enhances access to justice.

QUALIFICATIONS AND EXPERIENCE

• Grade 12, Degree in Business Administration or equivalent qualification

• Minimum of 3 – 5 years relevant experience in a regulatory and/or compliance/administration management environment of which 2 years should be providing support to a Board

• Relevant working knowledge of the POPIA act and regulations

• Strong organisational skills, time and ability to meet deadlines and produce notes and minutes in a timely manner for distribution and action by the Board

• Excellent notetaking, transcription, and computer literacy skills

• Decisive, innovative, and flexible with the ability to compromise and strongly service oriented

• Excellent communications skills

• High proficiency in MS Word, Excel and PowerPoint skills are required

KEY PERFORMANCE AREAS

• Managing the Chairperson’s diary

• Scheduling and attending Board meetings

• Documenting Board meetings

• Electronic recording and preservation/safeguarding of all Board proceedings

• Record accurate and professional minutes of Board meetings

• Meticulous record keeping and archiving

• Provide Board members with all information needed within the scope of their duties

• Coordinate among Board members to increase the Board’s efficiency

• Handling claims for Board expenses

KNOWLEDGE, SKILLS AND ABILITIES

• Integrity, loyalty, and discrete personality

• Teamwork and service orientated

• Self-motivated and self-starter/initiative

• Excellent organisational skills, ability to prioritise assignments and work effectively under pressure with minimum supervision

• High degree of availability

• Experienced with minute taking and management of the office

• Knowledge of corporate governance and compliance

• Ability to deal with the necessary technical equipment (laptops, projector, etc.)

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