Categories: Administration Jobs
Location: Johannesburg Gauteng
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Published date: September 23, 2021 Modified date: September 23, 2021



A well-established Homeowners’ association (HOA) in Century City, Cape Town is looking for an administrator to manage the day-to-day administrative matters. The successful candidate will be a professional person who is extremely detail oriented, fully computer literate, proficient in Microsoft applications and able to multitask on various duties without supervision.

The estate consists of 85 free standing homes and 312 apartments. Owners of all free-standing homes and apartments are members of the HOA. The HOA deals with matters that are common to all owners (like security, garden service, estate rules etc). The apartments are managed by 2 bodies corporate. The duties are largely related to the HOA, but there may be administrative matters required for the bodies corporate.

Duties and responsibilities

The enforcement of the estate's rules is primarily the responsibility of the Estate Manager. Issuance of warnings and fines is managed by a disciplinary committee, which is a subcommittee of the trustee committee. The role will include management of the enforcement of the estate's rules, which will include, inter alia,

drafting warning letters and various correspondence related to the estate rules
attending disciplinary committee meetings and taking minutes
creating and maintaining a database of all correspondence relating to estate rules
following up on matters requiring further action

Managing communication between the trustees and residents, e.g., circulation of notices, recording and distribution of minutes of meetings, newsletters, responding to queries, requests and complaints from residents, etc.
Maintain internal databases across various platforms and software, which includes a resident database which includes details pertaining to the owner, tenant and lease details (if applicable), pet registration, security access etc
General administration and office support (e.g., filing both soft and hard copy documents appropriately)
Drafting reports and correspondence to trustees.
Monitoring and reporting of tasks required in the estate.
Maintaining petty cash
Attending meetings and takes meeting notes.
Where required, assist with obtaining quotations for services (although this is primarily the role of the Estate Manager)

Requirements and attributes

Strong administration skills, with at least five years of administrative experience
Ability to work unsupervised
Post matric qualification (diploma or bachelor’s degree) in commerce or property
Ability to work with minimum supervision
Fully proficient in Microsoft Outlook, Word and Excel, and ability to adapt to other required software
Proficient in spoken and written English
Good report / letter writing (spelling, grammar and layout)
Good communication skills
Attention to detail
Experience with an HOA / body corporate will be a huge advantage, but not essential
A driver’s license will be an added advantage


The total cost to company salary range of between R20 000 and R25 000 based on experience.

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